Behind the Design: DUMBO Launch Invitations

When we started to work on DUMBO's branding we were spoiled for choice. Jono had a huge range of influences and many sources of inspiration for us to explore, including our personal favorite- his hand-illustrated notebooks chronicling every thought he had during the creation of the space, menu and feel of DUMBO.  It was an incredible period of growth and experimentation as we crafted DUMBO's visual identity. 

When it came time to create the invitation for the grand launch event, we wanted to create something special for each invitee, something physical they could keep if they wanted, hand delivered to their home or place of business. 

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The striped element was taken from the main menu design with foil accents and metallic strips to seal each envelope. 

Inside each envelope was a simple invitation with Jono's signature playful copy and a customized name badge for each invitee and another slightly smaller badge for their plus ones. The badge design incorporated 80s design elements with neon accents and a custom bubble font. The idea of the name badges were a nod to the name badges worn by wait staff at DUMBO. 

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The inside of the envelope and the back of the invitation featured the visage of the timeless Sophia Loren. At the very beginning of the design process, Jono mentioned he wanted to see this Italian icon make an appearance. Originally we created a series of physical collages using the gelatin printing process and classic black and white Sophia photos. These collages were then digitalized, enlarged and became part of the bathroom design at DUMBO. 

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When it came time for the invitation design, we couldn't resist incorporating some of this artwork. 

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Get to know: Jean Howe discusses material culture, sustainable design and workshops

Threads of Life has been our client for nearly 5 years. We've had the privilege of working with them to tell their story and the stories of the communities they work with, online and offline. We sat down with co-founder Jean Howe for a short interview about their work in sustaining the textile arts of Indonesia, impact and sharing knowledge. 

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What inspires you and your work?

The team. They’re passionate, committed, lots of fun, so it’s a great place to come into every morning. I love the puzzle of working with traditional communities. So many factors continue to change for them; there are environmental, institutional and other impacts—some positive and some not. But the passion of our partner communities to continue their culture and create textiles that represent their culture is strong. I feel excited about trying to figure out how to keep all of that working.

What was your vision when you first co-founded Threads of Life?

These cultural objects represent far more than just material things. In the 90s, when we saw these amazing artifacts, it was evidence of a material culture.  They are just so beautiful. We kept asking ourselves, “How can these textiles remain important to the community and how can they generate income?”

That’s where Threads of Life came in- we thought there had to be a high-end market for these textiles. It was about wanting to re-inspire community to keep making these important cultural artifacts, at a standard of the highest quality rather than dropping down to the lowest quality, and having a market that would continually support that. Over time, that absolutely happened. The sense of pride about these incredibly beautiful textiles was really reinvigorated, and today there is a good market for these products.  People value them and they value the story; without telling the story to the market about these communities, they are only still simply material goods. With the story, the textiles begin to have value to the buyers.

Why do you think gathering people and community together is important for Threads of Life? Not only in terms of events for the weaving communities, but also weavers and textile artists from around the world.

There was a time when the weaving communities were so remote. There was nobody that was representing them or paying any attention to them. In that time period, bringing local communities together was super important. And it made them feel not alone- that the same values and concerns they had in their community, other communities in totally different areas shared as well. Now there is a lot of infrastructure, a lot of push by the government to support intangible and tangible culture as they call it.  Central government even has a creative economy department which is bringing these weavers and materials to Jakarta and creating a bigger marketplace. This type of marketplace definitely separates the goods from culture though. It's become a kind of fashion statement. But the interest in culture is there as well, which is great.  

We've been doing workshops and bringing other people here to our dye studio who want to learn about these kinds of techniques- the dye process, weaving, batik, etc.  I think the most important part is that participants are taught by the local people. They aren't being taught by ‘the western expert’ but are instead with the local, very humble people, who know deeply what they are doing. These workshops are a lot of fun. Teaching styles are quite different from westerners, who teach from A to Z,  but by developing other media we are trying to fill that side in for participants, so they can experience being taught more organically, rather than in an intellectual way. But for us, we believe it’s really important to let the teachers from these cultures lead the process.

What does sustainable design mean to you?

Sustainable design means having the awareness that things are constantly changing.  If you think sustainable is getting from A to B, you’ll find that by the time you get to B, factors have changed and nothing is sustainable anymore. You have to be able to shift again. It’s about having personal and business values about societies, culture, environment, livelihood, and continually re-examining these values. Be willing to keep shifting with the impacts that are coming at you and the community—whether that is a drought, climate change, government change etc. It’s about how do you respond to those changes, but still hold your values, allowing the values to be ‘massaged’ into something else while being realistic.

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What does sustainability in event design mean to us?

One day we were caught up by the thought of what do events mean to us? Why are we creating events and focused on doing it sustainably? If you read through the ‘our story’ section on Elami website, you will know that we never set out to start a business. We simply started collaborating while producing TEDx events for our mutual love of “ideas worth spreading”. Basically, we love to make things happen and to welcome attendees as part of an extended family coming from backgrounds; these aspects of events allow us to see the world and learn in different ways.

 Photo by Krisna Dewa Putra at TEDxUbud

Photo by Krisna Dewa Putra at TEDxUbud

Every year, we build experiences for people who love to connect through TEDxUbud; we create smaller events like a fundraiser for Begawan Foundation and their work saving the almost extinct Bali Starlings; working with Threads of Life to help Indonesia’s traditional weavers and their cultural wisdom be preserved and promoted; and supporting IBUKU Architecture to elevate their profile and talking about the issues around bamboo, sustainability and environmental impact in Bali.

The core of what we do is sustainable event management. We always work with reusable or recyclable materials to reduce our event waste and the impact of single-use plastic. That is why it has been always an honor for Elami and Co. to work with people who care about sustainability as well. The more we work on it, the more we learn and can help spread the message to our wider audience.

When one of our friends asks why Elami and Co values environmental sustainability, the answer is simple- there is no need for more waste on this island if it can be avoided.  For us, living in Ubud is helpful as so many people and organizations based here support this mission and collaborate on building better lives through ‘acts of going green’.

 Photo by Krisna Dewa Putra at TEDxUbud

Photo by Krisna Dewa Putra at TEDxUbud

Speaking about sustainable event management is also to speak about economic and social issues. From site selection, source of supplies and services, to working with the people who live around the venue, thinking of the community and natural impact, these are parts of the whole cycle of sustainable event design.

In the end, we want to make sure these extraordinary experiences continue to be felt and shared during and after every one of our events.

Words by Ajeng Anggrahita. 

Behind the Design: Attendee gift bags for TEDxUbud

Our attendee gift bags are one of our favorite things to put together for our guests. When we start the process of thinking about what we want to give our attendees we want to make it as practical, beautiful and durable as possible. The last thing we want is for the attendee to get home after the event and throw everything into the trash.  

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Starting with the bag itself, we ensure it's something people will want to use again and again. Some of our 'frequent flyer' attendees still use all their editions on a weekly basis. This year we created a backpack style, perfect for both men and women and for people on motorbikes every day. We also design the bag itself to have minimal branding; no one wants to be a walking billboard. 

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Then we turn our attention to curating the contents of the bag. Everything is chosen to be useful at the event itself or to be something the attendees can use at home to remember the day by. We are very lucky to be in Bali- home to some of the world's most talented artisans and creators. 

This year we had a mixed nut and dried fruit snack by Bali Buda, a health food institution in Bali; Utama Spice's all natural and highly effective bug spray for dusk; Krakakoa's amazing Indonesian sustainably grown and fair trade chocolate; a beautiful bangle by Aum Rudraksha; a traditional Indonesian ikat sachet of cloves and screen printed bookmark with a prayer of creation by Threads of Life; and a set of wooden reusable cutlery to use at the event and then during ongoing travels. 

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We chose to create a set of cutlery because while we could buy bamboo disposable cutlery for the event, we thought it would be a good way to also remind attendees of their impact on the environment and the role 'single use' anything plays in that. 

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Why our team takes time off for 'Creative Day'

As a team, we take a day off each month to go on a creativity refresh adventure we call Creative Day. We've been to local museums, learned how to throw a bowl in a local ceramics studio, explored the process of printing with gelatin and more. Each time we've explored something none of us is particularly good at. The benefits of getting off our computers and up close with real materials is priceless. 

Sometimes our Creative Days have led to us adopting some of the skills learned into our work. 

 Our limited edition Elami and Co mugs created with Sari Api Ceramics. 

Our limited edition Elami and Co mugs created with Sari Api Ceramics. 

 Tests for a collage requested by a client featuring Sophia Loren and gelli prints. 

Tests for a collage requested by a client featuring Sophia Loren and gelli prints. 

Our most recent Creative Day had us diving into the world of skills surrounding Balinese offering making with the team from Make a Scene Bali, also behind the TEDxUbud stage design this year. 

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Instead of making offerings we created some wild and wonderful flower crowns. 

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For an interview with Chloe, the creative force behind Make a Scene, head over to  Make A Place

Get to know: Jono Russell discusses vinyl love and earth friendly food

We've had the pleasure of working with Jono to launch his brand new baby- a bouncing two-level modern Italian restaurant called DUMBO in Ubud, Bali. We'd love to introduce you to this DJ turned restauranteur. 

 Photo by Arley Mardo for TEDxubud

Photo by Arley Mardo for TEDxubud

What was your vision in building these 3 restaurants in Bali?

The underlying brands or concept between all three of them (The Elephant, Green Ginger Noodle House and DUMBO) is called 'earth-friendly food'. And the meaning of that is that we try and create good food for people that is good for the body and spirit, but also good for the environment. As good as we can be. So we try to reduce our environmental impact through the production- whether making sure that the restaurant uses the right ingredients (local, organic), to recycling and composting, and not using disposable packaging. People come for holidays in Bali, they look at the garbage problem and think it's terrible, but they don't actually take responsibility for their own garbage. They are on holiday and creating garbage, but out of sight, out of mind. We want to make sure at least we are trying to take care of that and be responsible when serving people.

These 3 restaurants, do they share special characteristics?

The main characteristic of these 3 restaurants is that they are all vegetarian because that's my professional preference and my professional philosophy, but also because it’s more environmentally and ecologically sustainable. Vegetarian food is more efficient and less carbon intense, so in the future the planet is going to need more people who eat vegetarian food. There are more vegetarian and vegan people already and we want to make it easier to change by making delicious vegetarian food easily available. Some people in the past had the perception that vegetarian is boring- too healthy, not crunchy, not salty, not delicious. We try to change that perception and also targeted this niche in the market, for people who want to eat responsibly.

You have a background as DJ. Does that affect the mood of the restaurants?

Yes, for 20 years. I DJ'd in Sydney, and then Byron Bay and then Bali. But I used to travel a little bit, I wasn’t an international DJ going around the world, but I played in Tokyo, in Italy or in London. I just had records and traveled. Then I moved to Bali and I was DJing at Kudeta, Potato Head, anywhere that was cool.

We have a pretty good reputation for good music in the restaurant.  If we didn’t then I would be embarrassed. It bothers me at the moment.  I don't like using streaming services because I really like to curate music- every song that gets played on the playlist at The Elephant and Green Ginger and DUMBO, I have picked personally. So in a month, there are 31 playlists that never sound the same. There are maybe some songs repeated, but the playlist is different every day and it changes from morning to middle of the day, through to the night, when it takes on a different energy, different vibe.

In DUMBO at the moment,  we are going for more a mixture of funk and hiphop and electronic music. At The Elephant and Green Ginger, it is a very eclectic mix. We have 80s music, we have some classical music, we have dub and reggae, and pop and folk. It is really eclectic but all carefully chosen to suit the mood in terms of time of day. 

Are you still actively DJing?

Only here at DUMBO. I appear as my alter ego DJ Rocco Stromboli. At DUMBO, we also do Aperitivo hour every Friday afternoon. I'm looking forward to curating a vinyl listening night once a month with some other vinyl junkies.


What's your sound system like at DUMBO?

There are 3 components of our sound system—a really old 45 year old amplifier and tuner and the turntable, which is actually from 2017. It’s new but nothing changes in the technology really. It’s still just playing records. Behind the bar, we have two speakers from the 80s. It’s not the greatest sound you’re going to get. They are not high quality, but it’s definitely enough for this space. I don’t think you’re going have audiophiles coming and going “wow”.  We’re going to make a queuing system, where people will come and put the record aside—like a jukebox playlist sort of thing.

 Photo by arley mardo for TEDxUBud

Photo by arley mardo for TEDxUBud

Inspiration: Pop up dance performances in Ubud market

In late April, we caught a glimpse of an upcoming Ubud dance event across our Instagram feed, not necessarily an unusual occurrence for Ubud. But in this case, how the organizers described the event caught our eye and we headed to the market on a Sunday to see what was happening. With seven 'stages' in total, in various parts of the market that would never be considered as suitable for a dance performance, the dances were progressive.

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As one finished, the next began without any warning or fanfare, dancers often just appearing from within the crowd and melting back into it when they finished. Some dances were performed entirely in silence.  Eight dance groups participated in the event, organized by Karang Taruna Sadha Jaya of Ubud. 

The market sellers and tourists paused their activities, often looking slightly perplexed. Motorbikes navigated to avoid collecting dancers. 

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Jasmine Okubo brought her beautiful contemporary dance to the stairs of the market, followed by her little noodle bowl attendees and the bakso seller. To see more of Jasmine, watch her gorgeous 2017 TEDxUbud performance

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We all moved into Puri Saren, led by the dancers. After a few minutes wait and wondering if the event had ended as suddenly and quietly as it began, all the groups came together to perform the last piece, dancing on every surface of the Puri. 

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On the main stage, a completely conventional legong performance with a full gamelan took place, holding every tourist's eye.

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But as you looked around, you realized the legong dance was being performed in three other places, by dancers dressed in old-fashioned costumes.  Often the dancers were dancing without an audience as only the performers on center stage captured the tourists' attention. 

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Behind the Design: Lighting the way

In our quest to reduce waste in our events, we no longer print our speaker biographies to give to TEDxUbud attendees as we found too often that people were just throwing printed material away.

This year we designed and built our own blocks wrapped in printed cloth which doubled as lanterns after dark, helping attendees to navigate the space. 

We also included some of the optical illusions that originally inspired us and the logos of the sponsors who helped make this event possible. 

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A waste report for TEDxUbud 2018

We've always worked with Eco Bali Recycling to manage our waste from TEDxUbud and make a strong commitment to reducing use of plastic and single-use items. However, this year was special as Eco Bali co-founder Paola Cannucciari helped us to plan a more assertive waste sorting system for attendees.

For the first time, we had an organic and food waste bin and a goal to divert as much trash as possible into recycling and compost instead of adding to Bali's horrible landfill problem. 

Paola and her team took all our waste away after the event and promised to send us a full report after they sorted and weighed the waste. True to her word, we received some great data back from the team and a renewed commitment to beating the benchmarks set this year in the future. 

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Over a period of 7 hours, 650 people produced over 400 kilograms of waste! Over 85% of that was recycled or composted by the Eco Bali team.  It was also very encouraging to see plastic only made up 2.6% of the total waste generated. 

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Behind the Design: TEDxUbud Speaker announcements

The theme for TEDxUbud for 2018 is Seen/Unseen. When we started casting around for ideas for this year's visual identity we kept coming back to the idea of optical illusions: images that appear and disappear; spectrums of light and what is invisible to the naked eye; and tools that let us see into and past the surface, like MRI and Xray machines.  Our exploration and research took us down some amazing rabbit holes. We found a pack of these cards featuring classic optical illusions that every graphic designer learns in their first year of school and we keep finding them all over our desks as we discover another card we love. 

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We also made a choice to bring as much color as possible into the design for 2018, pulling on inspiration from infrared and ultra violet images. 

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The speaker announcements came alive with a fun and dynamic vibe. We incorporated the iconic X in the background and the TED red in a few of the flyers. 

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Behind the Design: Launching TEDxUbud 2018

Updated: In April 2018 we were very saddened to hear of the sudden passing of this very talented artist. We extend our condolences to his friends and family. 

The theme for the 2018 edition of TEDxUbud is Seen/Unseen. When we saw Gentur Suria's work, we immediately knew how we wanted to announce the TEDxUbud date and theme for 2018. 

The event itself will be exploring topics related to the visible and invisible, the tangible and intangible, of the world around us so it was interesting to explore a 'hidden in plain sight' announcement on TEDxUbud's social media. When we started to get feedback regarding how long it took people to understand what they were looking at, or when they told us the images disturbed them in some way, we realized it had worked perfectly. 

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Working with a designer (four paths)

This is a repost from Seth Godin's blog—one of our favorite blogs. We keep it here for reference.

Most of us want to look good online, need a website, maybe even a logo. More and more individuals and organizations are discovering that they need to hire a professional.

It comes down to doing your homework. Be clear with yourself before you spend a nickel or a minute with a designer. This difficult internal conversation will save you endless frustration and heartache later.

Here are four postures to consider in working with a good (or great) designer:

  1. I know what I want. Bring your vision. Bring in your folder of typefaces, images, copy. Be very, very specific. The more you paste it up and sketch it out, the more likely you'll get exactly what you were hoping for.
     
  2. I'm not sure exactly, but I know what it rhymes with. Put together a scrapbook. Find examples from other industries. Do you want your website to look like one from Apple or a direct marketing diet book site? Don't tell the designer what to do, but be really clear what you want to remind people of. Originality isn't the primary goal of design, effectiveness is.
     
  3. I'm not a designer, but I understand state change. Do you want this work to increase trust? Desire? Confidence? Urgency? Who's it for? What's it for? If you can be really clear about what the work is for, then hire someone you trust and give them the freedom to find a way to cause that change to happen.
     
  4. I'll know it when I see it. Please don't do this unless you have a lot of money and a lot of time (and a very patient designer). This demand for telepathy is for amateurs.

Simple Ways to Make Your Event More Green

Living in Bali, every day we come face to face with the consequences of bad waste management. We've always made a huge effort to make our events as ‘trash free’ as possible. One of those ways is to make sure our attendees don't need to bring or buy the dreaded one-use plastic Aqua bottle. 

We do this by providing each guest something to drink from, like these glasses below from Bali Recycling, and free refills of water using Kopernik's Nazava water filters throughout the venue. 

TEDxUbud Glass

For past events, we've also given each guest a metal water bottle...

TEDxUbud Water Bottle by Zurich

...or provided them with a bamboo cup—freshly cut bamboo gently sanded so it was ‘lip friendly’. 

Bamboo Cups at TEDxUbud

We've also teamed up with Jenggala Ceramics to do a limited-edition mug for each guest to use at the event and then take home. 

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We recommend looking into the Avani line of products, including compostable paper cups for hot drinks and wooden spoons and forks. They go perfectly with the traditional Balinese ingke we use as plates, which are lined with fresh banana leaves. 

Balinese Ingke Plate at TEDxUbud

If you'd like to work with us to go even more ‘radically green’ for your next event and help save this beautiful island we call home, get in touch!

8 Favorite Tools to Coordinate Event Communications

It all boils down to good communication, whether externally with attendees or internally with the team and our partners. We have a few apps and tools we swear by to minimize the chaos and crossed wires of event life. And of course, they're all mobile-friendly because our phones are our lifelines. 

Team communications for events

1. WhatsApp

Such an amazing tool for both pre-production and event day. You can send files and photos, locations, voice notes and more. We create different groups based on tasks and needs. It's a brilliant and fast way to get volunteers onto a problem quickly on the day and to share pictures from different areas of the venue. And you'll never have the 'missing email' problem with this app. 

2. Wunderlist

For assigning tasks and checking them off. Great for core team duties and keeping track of what's left to do. 

3. HelloSign

This one is a must for contracts and making sure both parties have copies and details of their obligations. 

4. Zello Walkie Talkie

Zello is a free push-to-talk application for smartphones and tablets. It's lightweight, easy to use and extremely fast. Just push the button to talk. You most likely won't have to configure anything to start using it.

5. Airtime

Airtime is another great way to communicate within teams. It’s like Apple’s FaceTime but with the added bonus that you can have up to six participants on one video call.

The screen is split so you can see everybody who’s on the call and you can set up named groups with pre-defined members. When you need to consult your team, simply hit the Signal button to bring everyone together. (via Eventbrite)

6. Dropbox

An obvious one, but we couldn't leave it out. Great for sharing assets like logos, promo pictures, site plan, sponsor package, speaker package, and rundowns. Everything lives in our team folder and gets accessed within seconds across devices. 

7. Ummo

Coaching speakers is a big part of job of a TEDx Curator. This app helps our speakers to hone their presentation skills.

It acts like a virtual speech coach, analyzing the speech as you talk for pace, word power, clarity, and filler words like “ums”, “ahs”, “like” and “kind of”.

Speakers can press the record button, deliver their speech and then see how many words per minute you were talking at on average. Then drill down and see how the speed altered throughout – kept a steady pace or started rushing? Ummo also gives a percentage score for clarity and lets the speakers set their own filler words and phrases for tracking.

8. Thumbly Keyboard

A phone keyboard that can be used one-handed! The app uses fast, gesture-based, controls to help you navigate the keyboard and autocorrect with one hand, and it’s really efficient.

Behind the Design: The TEDxUbud Badges

Badges hold a special place in the design heart of our Co-founder and Creative Director, Daniela Burr. She says it's a perfect way of making an attendee feel special from the moment they step in through the door. This year the search for the perfect TEDxUbud badge began with the idea of laser-cut. 

In a nod to traditional Balinese shadow puppets and our venue, The House of Masks and Puppets, we created a badge that attendees could play with using a light source and project their names onto other surfaces once night fell. 

Designing for laser-cutting (handled by the wonderful team at 9Box) brought its own set of challenges. The only font suitable was a stencil font. We settled on Rufina. Rufina was created from dark-text on light-background combinations, making it sharper and arguably better for quick viewing in such a dark environment. Most of its letter strokes are separated on the hairline, which allows the same kind of “invisible” readability, and is sort of a pattern among well-designed stencils.

The lanyards were gorgeous strips of handmade batik silk using leftover fabric from the masterminds behind Quarzia. We threaded the silk through two holes for added stability and to stop the badges from flipping over. 

The big and very visible name badges are an important part of any TEDx event—they help people to get to know fellow attendees and build a sense of community. 

Behind the Design: Branding of TEDxUbud 2017

This year we really wanted to design the event materials with bright colors for TEDxUbud. Focusing on the event theme of 'Make the light' and exploring the play of light as night falls, we created these three color gradients for the TEDxUbud 2017 branding. Blue for the last light before night falls, purples for sunset and dusk, and green for the elusive aurora lights. 

The experience banners were printed to hang from trees throughout the event venue—to help attendees navigate the area and let them know about all the cool things that were happening off the stage. 

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With our speaker flyers we wanted to include white space to give the layout balance and chance for the eye to rest. We wanted the attention to be on the speakers themselves—the 'spotlight' of the design. The inclusion of a subtle unique constellation was a nod to the event being held under the open sky at night. Many of the traditional TEDx design elements were incorporated, including use of Helvetica and the red/black/white colors for the logo. 

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Finally, our quote postcards. A fun way to surprise attendees—we leave them hidden around the venue on the day for attendees to find and take home. 

Inspiration: Exploring Vivid Sydney Light Festival

On a trip to Sydney to attend TEDxSydney, we were so excited to find we would be there for the incredible Vivid festival—a 23-day celebration of light and ideas held around Sydney's CBD. We walked over 10 kilometers in one night and only managed to see around 60% of all the installations and experiences on offer. A mind-blowing experience!

Some of our personal highlights were:

  • Freedom of Movement
    Not only an amazing installation of moving swings, lights and music,  but also one of the coolest brand activations we've ever seen. Ford Australia was so well represented by this piece. 
  • Landscape of the Mind
    Anatomical drawings of what stress and anxiety do the body on six panes of glass. Created with the Black Dog Institute as part of their mission to raise awareness of mental illness. 

  • Parallax
    Suspended above a busy pathway, it made us stop, look up and get lost in the differences created by moving a few feet left or right. One of the few installations that didn't rely on intense color. 
  • Organic Vibrations
    The projection mapping over the MCA's facade was hypnotic. It felt like we could have stayed for hours just watching the layers and shapes morph. 
  • Uncovered World
    Loved the interactive nature of this piece tucked away in a tiny courtyard in Sydney's oldest streets. 
  • Canon HQ
    Another phenomenal example of experiential marketing and brand activation. The Canon team created an incredible space where you could bring your camera chip and print any of your Vivid photos at any size. They also had a photo studio, a Canon equipment lending library, and photographers on standby to advise on better low light photography. And even pre stamped envelopes to send your printed photos to anyone in Australia!

Browse all the installations on the Vivid Archive

Behind the Design: TEDxUbud Gift Bags

Coming up with a new way to surprise attendees is one of the biggest challenges each year. In the past we've done an 'offering box' of gifts, experimented with typography, and had the program on the bag itself- all in the name of creating whole new and fresh experiences for the return TEDxUbud attendees. 

This year we wanted to use some bright colors and have a bigger bag; we were excited to work once again with Hatiku Indonesia to create something beautiful in canvas with leather accents. 

This year's program was created in homage to the venue, The House of Masks and Puppets. They doubled as a hand-fan for anyone feeling the heat and we tied them to the bags. 

Of course, once you have a bag you need amazing things to put in it! We always curate the gifts in line with the needs of attendees during the day- the last thing we want to do is provide an item destined for the bin once people get home.

This year we had the amazing good fortune to work with the team at Quarzia, an amazing artisanal company creating modern batik textiles, to create a silk sleeping mask for each attendee. 

We also had a drink bottle supplied by our presenting sponsor Zurich Indonesia to help reduce waste caused by plastic water bottles at events, organic Indonesia cacao nibs by Big Tree Farms to satisfy any cravings, and the all-natural bug spray by Utama Spice to keep the mosquitos at bay in our outdoor venue. 

Behind the Design: The TEDxUbud Stage

One of the most exciting aspects of working with the stage at Setia Darma House of Masks and Puppets was the sheer size of the wooden outdoor space. 

Stage at Setia Darma in Ubud, Bali

Working with an open air stage gave us incredible opportunities to combine high tech and nature to create an amazing design for TEDxUbud. The theme of the event was ‘Make the Light’ and the design rooted itself firmly in playing with light and dark, as the event was held over 7 hours, from late afternoon into the night. We worked with Hatiku Indonesia and Antida Music to bring our vision to life. 

Within an increasingly urbanized Indonesian society that doesn’t spend that much time outdoors, we felt it was important to reconnect the audience with the natural landscape—to enjoy the play of natural light and wildlife flying overhead. We also wanted to connect the content of the TEDxUbud talks with environmental elements such as starscapes and nocturnal animals in the line with speaker subject matters.

We deliberately did not create a backdrop as the ‘backstage’ area opened directly onto a beautiful ricefield and a wall of coconut palms. We chose to light the palm trees in order to create a ‘living backdrop’. Designed to work with the setting sun and a range of decreasing light, the technology, including the 6mx4m LED screen, and lighting was carefully utilized to ensure the entire amphitheater could be part of the experience.

The use of projection mapping on to stage elements and shadow theatre when it became full dark was also a key element of the design. Iconic TEDx elements were also incorporated, including a 5-meter long hand-welded aluminum TEDxUbud logo made in Java and shipped to Bali by boat, and the 4-meter diameter ‘red dot’ carpet.

viktor-wang-tedx-5264.JPG

More 'behind the scenes' design stage details: 

 The very first sketch

The very first sketch

The Websites, People and Products We Can't Live Without

These are some of the platforms/apps/people that help us create great events—from planning, to producing, to communicating, and more. Our toolbox of goodies you might say... We update it regularly.
 

Digital

Dropbox
The easiest way to organize any team and its communication assets. The apps for mobile and computer are so good. Selective sync is an option you have to master to give your computer a break. 

Wunderlist
The best ‘to do list’ out there. With deadline and task-assigning options as well as file attaching. Mobile and web versions work super well. 

WhatsApp
Don't think we could live without this messaging app... the web version is also amazing. File sharing, updating, coordinating during events, reaching people who hate and won't use email, the voice recording- we could go on and on.  

Typeform
Pretty AND functional? Yes, please! We use Typeform to create surveys, sign up sheets and more. Just so good and a pleasure to use. 

Squarespace
If you need a website that looks incredible, is easy to use and behaves beautifully, use Squarespace. We recommend it to everyone we work with. 

Small Victories
So simple but effective. Take any Dropbox folder and turn it into a website hosted from Dropbox. Genius. 

Bitly
The most amazing URL shortener and analysis tool out there. The best way to see who is clicking on which link and from where. 

WhatFont
A cool extension for Chrome to help identify fonts being used on any website. 

Skillshare
If you need to learn how to do anything – and yes, we mean ANYTHING – head over to here. Tutorials for every aspect of life. 

Adobe Color
Create color schemes with the color wheel, browse thousands of color combinations, or upload an image to get a stunning color palette.

GO-JEK
For any Indonesia-based company, GO-JEK is a total lifesaver. Documents that need to be sent, printed orders that need to be picked up, stranded volunteers, snacks and food that need to be bought- all of this can be done through this magic app.

Shorthand
A paid platform to create beautiful stories using a beautifully simple story editor.

Rev
Ever looking for a service that will transcribe a conversation you recorded? Rev is a good, fast, and affordable resource.

Landbot
Add a conversation to your website. Landbot basically transforms websites into conversational experiences. 

Really Good Emails
This 3,300+ handpicked collection is powered by community submissions and these guys' obsessive drive to find the best email examples out there.
 

Offline

Coffee makes our world go 'round:
Expat Roasters, Seniman Coffee

Cool places in Bali:
Rumah Sanur, Bambu Indah

Super talented makers of Bali:
Gaya Ceramic, Quarzia Batik, Hatiku Indonesia, IBUKU, Threads of Life, and the list keeps growing.
 

For Fun

Want to improve your quality of life in 5 seconds?

1. Go to System Preferences
2. Keyboard
3. App Shortcuts
4. All Applications –> add “Paste and Match Style” ⌘V

Done.
Via the wonderful Swissmiss
 

If you'd like to be featured here, email us: hello@elami.co